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Compliance Role Outsourcing

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Outsourced Officers & Regulatory Roles

We can provide EU-based compliance specialists to fill regulated roles such as Data Protection Officer (DPO), Risk Officer, Deputy MLRO and Chief Information Security Officer (CISO). Subject to jurisdiction, we also support roles for Compliance Function Support, Internal Audit, Sanctions Oversight, and ICT/DORA Compliance.

We offer these roles on a fractional, part-time, or full-time basis, giving companies the flexibility to cover mandatory functions without unnecessary overhead while ensuring that compliance obligations are met at every stage of growth and licensing. We can also establish the administrative infrastructure, including the setup of a local office and the management of staff on a day-to-day basis.

Trusted by more than 50 regulated companies across the European Union , our compliance staffing solutions enable institutions to benefit from certified professionals, flexible service plans, GDPR compliance and proven regulatory acceptance. This enables companies to scale while maintaining strong regulatory oversight.

Flexible Outsourcing for Regulated Roles

We outsource fractional, part-time and full-time officers for AML, DPO, CISO and other regulated roles across EU markets for financial institutions.

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Compliance Roles Outsourcing in Practice

How We Structure Regulated Role Engagements

We align with EU regulatory expectations by defining role mandates, reporting lines, and independence safeguards, while ensuring ultimate responsibility remains with the company. Engagements are governed by contracts covering scope, SLAs, KPIs, audit rights, data protection, continuity and exit terms. Our specialists operate within client policies and systems under role-based access, ensuring predictable coverage and regulator-accepted evidence without hiring delays.

Engagement Models

Fractional Officer Lean coverage

A few days per month for narrowly scoped mandates (e.g., Risk or Sanctions oversight) with a fixed cadence and clear reporting lines.

  • Defined hours/month with SLA-backed responsiveness
  • Registers maintained (RoPA/DPIA, incidents, suppliers, training)
  • Monthly management summary; quarterly board pack
  • Best for license applicants or early compliance setup
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Fast to start; lowest ongoing cost

Part-Time Coverage Balanced

Weekly availability for broader scope roles such as DPO, CISO, or Deputy MLRO support, with governance and escalation built in.

  • Ongoing weekly hours; agreed meeting and reporting cadence
  • Board-pack preparation and escalation log management
  • Independence safeguards and conflict checks documented
  • Best for licensing, inspections, or remediation phases
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Balanced cost and continuity

Full-Time Officer Dedicated

Dedicated coverage for a regulated officer embedded into your governance structure with full availability and direct accountability.

  • Embedded officer acting as key function holder
  • Direct participation in management and board meetings
  • Complete evidence logs, board packs, and audit trails
  • Ideal for larger institutions and high-regulation environments
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Highest assurance; full integration

Deliverables We Provide

Appointment letter and role profile; governance map and compliance calendar; maintained registers (RoPA/DPIA, incidents/breaches, third-party oversight, training logs, risk registers); escalation playbooks and templates; monthly metrics and quarterly board pack; change log for playbooks and policies; and a full handover package if you internalise the role.

Security, Access & Data Protection

Work is performed on a least-privilege basis with activity logging. Data is processed in controlled environments (your systems or VDI) with no local data retention. All staff operate under NDAs and conflict checks. Independence and escalation routes are documented, including direct access to senior management where required.

Onboarding Timeline (~ 2 weeks)

Timelines depend on timely access, decisions, and data provided. A typical sequence is below.

Days 1–3
Scope, SLA, governance fit; access plan
Days 4–6
Playbooks & registers; reporting templates
Days 7–9
Pilot & calibration; KPI tuning
Days 10–14
Go-live & first management summary

Compliance Team Roles and Responsibilities

Outsourced Compliance Officers & Regulatory Roles

Building a strong compliance function requires the right people in the right roles, but recruiting and retaining them can be costly and time-consuming. We provide key regulatory roles on an outsourced basis, enabling businesses to meet regulatory expectations without the burden of full-time hires. Each role is defined by clear responsibilities, reporting structures, and practical support, ensuring that the compliance framework remains both effective and sustainable.

Role Descriptions & Responsibilities

Browse each regulated function to see scope, responsibilities, and typical outsourcing coverage.

Roles

Chief Information Security Officer (CISO)

Leads information security governance and incident readiness aligned with ICT/DORA expectations.

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Responsibilities
  • Define cyber strategy, policies, and control standards; ensure role-based access governance
  • Oversee risk assessments, threat modeling, vulnerability management, and testing
  • Own incident response plans, playbooks, and post-incident reviews
  • Report security posture, risks, and remediation to management/board
Typical Coverage
  • Part-time with scalable surge for audits or incidents
  • Integration with Risk, ICT third-party oversight, and resilience testing

Deputy MLRO

Supports the MLRO with escalations, file quality, and regulatory liaison for AML/CFT obligations.

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Responsibilities
  • Review high-risk onboarding/monitoring outcomes; SAR/STR rationale and timeliness
  • QA on KYC/TM documentation, sanctions escalations, and adverse-media reviews
  • Maintain escalation and decision logs; prepare inspection/audit evidence packs
  • Assist with remediation plans and continuity coverage for MLRO absence
Typical Coverage
  • Fractional to part-time; SLA-based response times for escalations
  • Monthly metrics and quarterly management updates

Data Protection Officer (DPO)

Independent oversight of GDPR compliance and data-subject rights, with direct access to senior management.

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Responsibilities
  • Advise on GDPR obligations; design and review privacy governance (RoPA, DPIAs, lawful bases, retention)
  • Monitor policy implementation, training coverage, and outcomes of internal audits
  • Coordinate breach assessment, evidence capture, notification, and lessons-learned
  • Act as contact for supervisory authorities and data subjects; maintain response logs
Typical Coverage
  • Fractional or part-time with defined reporting cadence to senior management/board
  • Inspection-ready registers, change logs, and annual activity report

Risk Officer

Designs and maintains enterprise, operational, and compliance risk frameworks with measurable KRIs.

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Responsibilities
  • Maintain risk registers, appetite/tolerance statements, policies, and control libraries
  • Run risk assessments, scenario/stress testing, and remediation tracking
  • Consolidate risk metrics and produce management/board reporting
  • Coordinate with ICT/DORA, internal audit, BCP/incident management
Typical Coverage
  • Part-time; full-time during scale-up or remediation programs
  • Quarterly board reporting and risk action tracking

Compliance Function

Operational support to the Compliance Officer for monitoring, registers, and reporting cadence.

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Responsibilities
  • Maintain compliance calendar, issue/action trackers, and attestations
  • Perform thematic monitoring and evidence collection against policy requirements
  • Prepare management summaries and board-pack inputs
  • Track remediation items and deliverables to closure
Typical Coverage
  • Fractional or part-time; scales with regulatory workload
  • Templates for logs, metrics, and evidence to ensure consistency

Sanctions Oversight

Oversight of screening governance, alert handling, and escalation pathways for sanctions compliance.

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Responsibilities
  • Define thresholds, list governance, exception and recusal rules
  • Monitor alert handling quality, turnaround, and documentation
  • Escalate true hits; maintain decisions evidence and audit trails
  • Report programme effectiveness to senior management
Typical Coverage
  • Fractional to part-time; pairs with Deputy MLRO
  • Documented escalation and hand-off paths

Internal Audit

Independent assurance over design and effectiveness of controls, reporting to the board/audit committee.

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Responsibilities
  • Set risk-based audit plan and scope with management
  • Perform fieldwork, evidence testing, sampling, and root-cause analysis
  • Report findings with ratings, agreed actions, and owners
  • Verify remediation completion and effectiveness
Typical Coverage
  • Co-sourced or outsourced per local rules and independence safeguards
  • Direct reporting to board/audit committee

ICT / DORA Compliance

Implements DORA-aligned oversight for ICT risk, incident management, and third-party arrangements.

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Responsibilities
  • Maintain ICT risk register, control standards, and resilience testing plans
  • Coordinate major incident classification, communication, and reporting
  • Oversee ICT third-party risk, due diligence, and exit strategies
  • Align reporting with management and board expectations
Typical Coverage
  • Part-time; integrates with CISO and Risk functions
  • Supports testing cycles and operational resilience reviews

Frequently Asked Questions

What regulatory functions can be outsourced in the EU?

Many regulated roles such as risk oversight, compliance function support, internal audit, sanctions oversight, ICT / DORA compliance, and other control functions can be outsourced or supplemented depending on jurisdiction. The outsourcing must comply with regulator expectations, ensure oversight, and not result in a material diluting of responsibility.

How is accountability maintained when roles are outsourced?

Even when a function is outsourced, the regulated entity retains ultimate responsibility. Clear contracts, SLAs, governance frameworks, performance monitoring, and regular reporting must be put in place to ensure accountability and regulator confidence.

Are there restrictions on outsourcing cross-border within the EU?

Yes, certain jurisdictions impose specific conditions on outsourcing. We can provide EU-based specialists for regulated roles across multiple markets; however, it is the client’s responsibility to confirm with the local regulator that outsourcing is permissible for their particular function. Where local presence or registration is required, we can support the setup and provide professionals who meet those requirements.

How do you ensure data privacy and security in outsourced roles?

We operate under GDPR and apply strict data protection measures, including secure encryption, access controls, audit trails, and data segregation. Our framework includes ongoing monitoring and internal reviews to maintain confidentiality and integrity. Clients are expected to confirm that outsourcing arrangements meet the requirements of their regulator, while we provide the procedural safeguards to support that compliance.

How is the quality of service and performance measured?

Through agreed metrics (KPIs), reporting, audit controls, regular reviews, and oversight. The outsourcing agreement should include performance indicators, remediation clauses, escalation paths, and governance review cycles.

What is the cost advantage of outsourcing compliance roles?

Outsourcing allows access to specialized talent without the fixed cost of hiring full-time staff, reducing recruitment, training, benefits, and infrastructure costs. It also enables scalability to adapt to business growth or contraction.

What risks are associated with outsourcing compliance, and how are they mitigated?

Common risks include loss of control, confidentiality concerns, regulatory disapproval, and misalignment of expectations. We address these by setting clear contractual frameworks, defining responsibilities up front, and providing transparent reporting. Our service model includes due diligence, audit rights, and ongoing monitoring to give clients assurance that control is maintained. At the same time, clients remain responsible for confirming the arrangement is acceptable to their regulator.

Can outsourced compliance roles support multiple jurisdictions?

Yes. We provide compliance specialists with regulatory expertise across EU markets, ensuring consistency and scalability for cross-border firms. Our team combines regional knowledge with the ability to establish local structures where required. Clients should confirm with their regulator that outsourcing arrangements are acceptable for the specific roles in each jurisdiction, while we ensure the expertise and infrastructure are in place to deliver effective coverage.

Questions? Let’s set up an Intro Meeting!

Book a Discovery Call for Compliance Role Support

Schedule a discovery meeting with our team to discuss staffing and jurisdictional requirements. We can provide a tailored plan outlining the roles, responsibilities, and documentation needed to ensure coverage of mandatory compliance functions. Our approach is designed to give regulated companies clarity, flexibility, and confidence in meeting regulatory obligations across EU markets.

    Contact details

    Please contact us to schedule a meeting with our compliance projects manager.

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